HELD & ROOTED INC.
Privacy Policy
Effective Date: April 30, 2026
Held & Rooted Inc. (“Held & Rooted,” “we,” “our,” or “us”) is committed to protecting the privacy, dignity, and data of the individuals who choose to build community with us.
Held & Rooted is an invite-only nonprofit organization building intentional maternal infrastructure. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, apply for membership, or use our mobile application and related services (the “Platform”).
We do not treat your information as a commodity.
We treat it as a responsibility.
1. Information We Collect
We collect only the information reasonably necessary to operate the Platform and support our mission.
A. Information You Provide Directly
When you apply for membership or create a profile, we may collect:
First and last name
Email address
Mobile phone number (optional)
Zip code
Date of birth (or age confirmation)
Children’s birth years or developmental stage (if provided)
Membership selection or contribution level
Profile photo (optional)
Biography and written responses (optional)
Leadership or volunteer interests (optional)
Survey responses (optional)
Donation-related information
B. Optional Research & Survey Information
You may choose to provide additional information such as:
Support interests
Wellbeing indicators
Employment or industry information
Education level
Family structure
Participation beyond required onboarding data is voluntary unless explicitly disclosed.
C. Payment Information
Membership contributions and donations are processed through third-party payment providers.
Held & Rooted does not store full credit card numbers on its servers.
D. Automatically Collected Information
We may collect limited technical information such as:
IP address
Device type
Browser type
General usage activity within the Platform
This information helps us maintain security, monitor performance, and improve functionality.
2. How We Use Your Information
We use your information to:
Verify eligibility and maintain invite-only access
Operate, maintain, and improve the Platform
Moderate content and support community safety
Communicate important updates and information
Manage membership status and contributions
Support internal research and impact measurement
Fulfill legal, operational, and nonprofit reporting obligations
We do not sell personal data.
3. Community Visibility
Held & Rooted is a shared, members-only community.
Information you choose to share within the Platform (such as posts, responses, or profile details) may be visible to other approved members.
You are responsible for the information you choose to share. We encourage thoughtful participation and discourage sharing highly sensitive personal information.
4. Research & Impact Measurement
Held & Rooted may use anonymized or aggregated data to:
Measure community impact
Support funding and grant applications
Improve platform design and functionality
Advance ethical maternal infrastructure models
If research involves identifiable data or external partners, we will provide notice and obtain consent where required.
5. Data Protection & Security
We take reasonable steps to protect your information using administrative, technical, and organizational safeguards.
These may include:
Controlled system access
Use of secure service providers
Monitoring for unauthorized activity
However, no digital system is completely secure. By using the Platform, you acknowledge this risk.
6. Confidentiality Within the Community
Held & Rooted enforces community guidelines and moderation, but we cannot guarantee that members will not share information outside the Platform.
We encourage responsible participation.
Reports of misuse or confidentiality concerns will be reviewed and addressed as appropriate.
7. Data Retention
We retain information:
For as long as your membership remains active
As necessary for legal, financial, or compliance purposes
As required for nonprofit recordkeeping
8. Your Rights & Choices
You may:
Update or correct your information
Opt out of optional surveys or research participation
Request account deletion
Withdraw consent where applicable
Requests may be submitted to:
heldandrooted@gmail.com
We will respond within a reasonable timeframe.
9. Account Deletion
You may request deletion of your account and associated personal data at any time.
Certain information may be retained where necessary for:
Legal compliance
Security and fraud prevention
Financial recordkeeping
10. Children’s Information
The Platform is intended for individuals 18 years and older.
We do not knowingly collect personal data directly from children.
Members are responsible for avoiding sharing identifiable child information in violation of Community Guidelines.
11. Third-Party Services
We use third-party providers for services such as:
Payment processing
Hosting and infrastructure
Email communications
Analytics and system performance
These providers operate independently and maintain their own privacy practices.
Held & Rooted is not responsible for third-party systems or external websites.
12. Platform Development
The Platform is in active development.
Features, systems, and data practices may evolve over time as we improve functionality and strengthen safeguards.
13. Changes to This Policy
We may update this Privacy Policy periodically.
The Effective Date will be updated
Material changes may be communicated when appropriate
Continued use of the Platform constitutes acceptance of updates.
14. Contact Information
Held & Rooted Inc.
18340 Yorba Linda Blvd Ste 107-101
Yorba Linda, CA 92886
heldandrooted@gmail.com
Final Statement
Held & Rooted exists to protect, strengthen, and build.
We are committed to responsible, evolving, and ethical data stewardship as we grow.
Your trust matters — and we take that responsibility seriously.